Help Index » View Invoice Emailing Setup

This page displays the settings used for constructing and emailing invoices to your advertisers. There are 3 tables on this page and their functions are listed below:

• The 'Invoicing Setup' table displays:
   
  • Invoicing email address:
    This email address is used as the sender address for all the invoices.
     
  • Invoice emailing format:
    Displays the format used when constructing and sending invoices. It can be one of the 3 possibilities here:
     
    • Always email text-formatted invoice:
      This value indicates all your advertisers will always receive text formatted invoices. The invoice will be sent as an attachment in text format if your advertiser's 'Email format' setting is 'HTML'.
       
    • Always email HTML-formatted invoice:
      This value indicates all your advertisers will always receive HTML formatted invoices. The invoice will be sent as an attachment in HTML format if your advertiser's 'Email format' setting is 'Text'.
       
    • Use advertiser preferred email format:
      This value indicates all your advertisers will always receive invoices formatted according to the 'Email format' setting in their account.
       
  • Invoice email title:
    This is the title for all invoices. When the invoice is being emailed, the '' tag in this title will be automatically replaced with the advertiser's invoice number.
     
  • Additional comm. (%):
    Displays any additional commissions to be included with the invoice.
     
  
  You can update any of the above settings by clicking the 'Edit Setup' button. The 'Finish' button will exit this page and brings you back to the previous page.
   
   
   
• The 'HTML-formatted Invoice Email Template' table displays the template used for constructing any HTML formatted invoices. You can preview how the generated invoice will looks like by clicking the 'Preview HTML template' button. A sample invoice will be generated for you. If you want to update this template, you can click the 'Edit HTML template' button.
   
   
• The 'Text-formatted Invoice Email Template' table displays the template used for constructing any text formatted invoices. Similar to the above, you can preview how the generated invoice will looks like by clicking the 'Preview Text template' button. If you want to update this template, you can click the 'Edit Text template' button.
   

Both the HTML and text formatted email templates above can contain AdvertisementManager's predefined tags. If exist, these predefined tags will be replaced with certain values when AdvertisementManager constructs the invoices. These tags are:

• <ADVERTISER_ACC_NAME>
  This tag will be replaced with the advertiser's account name.
   
• <ADVERTISER_CONTACT_NAME>
  This tag will be replaced with the advertiser's first and last name.
   
• <ADVERTISER_EMAIL_ADDR>
  This tag will be replaced with the advertiser's email address.
   
• <ADVERTISER_COMPANY_NAME>
  This tag will be replaced with the advertiser's company name.
   
• <ADVERTISER_ADDR_LINE1>
  This tag will be replaced with the advertiser's street address line 1.
   
• <ADVERTISER_ADDR_LINE2>
  This tag will be replaced with the advertiser's street address line 2.
   
• <ADVERTISER_ADDR_CITY>
  This tag will be replaced with the advertiser's city name.
   
• <ADVERTISER_ADDR_STATE>
  This tag will be replaced with the advertiser's state name.
   
• <ADVERTISER_ADDR_ZIPCODE>
  This tag will be replaced with the advertiser's zipcode.
   
• <ADVERTISER_ADDR_COUNTRY>
  This tag will be replaced with the advertiser's country name.
   
• <ADVERTISER_PHONE_NO>
  This tag will be replaced with the advertiser's contact phone number.
   
• <ADVERTISER_FAX_NO>
  This tag will be replaced with the advertiser's fax number.
   

All those values above will be taken directly from the advertiser's account details. The values that will be replaced with the current invoice's details are:

• <INVOICE_NO>
  This tag will be replaced with the invoice's number.
   
• <INVOICE_DATE>
  This tag will be replaced with the invoice's date.
   
• <INVOICE_DUE_DATE>
  This tag will be replaced with the invoice's due date.
   
• <INVOICE_BILLING_PERIOD>
  This tag will be replaced with the starting and ending dates of the invoice's billing period.
   
• <INVOICE_TERMS>
  This tag will be replaced with the invoice's payment period.
   
• <INVOICE_LINE_NO>
  This tag will be replaced with the invoice's billing item row numbers.
   
• <INVOICE_PURCHASE_RATE_NAME>
  This tag will be replaced with the ID of the rate used for billing the campaign.
   
• <INVOICE_PURCHASE_CAMPAIGN_NAME>
  This tag will be replaced with the ID of the campaign that is being billed.
   
• <INVOICE_PURCHASE_CAMPAIGN_PERIOD>
  This tag will be replaced with the starting and ending dates of the campaign that is being billed. This value will only appears for campaign that expires by date.
   
• <INVOICE_PURCHASE_QUANTITY>
  This tag will be replaced with the amount of billable impressions, clicks or days the campaign has.
   
• <INVOICE_PURCHASE_RATE>
  This tag will be replaced with the rate the campaign is being billed.
   
• <INVOICE_PURCHASE_TOTAL>
  This tag will be replaced with the total billable amount for the campaign.
   
• <INVOICE_SUBTOTAL>
  This tag will be replaced with the invoice's total amount before any commissions.
   
• <INVOICE_COMM_PERCENTAGE>
  This tag will be replaced with any commissions added to the invoice's total amount.
   
• <INVOICE_SUBTOTAL_AFTER_COMM>
  This tag will be replaced with the invoice's total commission amount.
   
• <INVOICE_TOTAL>
  This tag will be replaced with the invoice's total payable amount.
   

You can add or delete any of the above tags anytime by using the templates' respective edit buttons. When you have finished viewing this page, click the 'Finish' button to exit to the previous page.